Try to utilize appropriate greetings. For business emails, respectful greeting should be used to be able to send across the emotion you are purporting in the mail. A simple ‘good morning’, ‘good afternoon’ or ‘good day’ will be sufficient to show the respect you have for the other person. Even for the co-worker, these starting and ending greetings should be in place to create that positive vibe. After the letter is composed, say ‘thank you’, ‘respectfully’, ‘best regards’ or other appropriate greeting to end the mail.
Use the right level of formality. As what you are making are business emails, uphold the level of formality that is called for. Address the person you are sending the email with ‘Sir’ or ‘Madam’ for those with higher positions. Some companies accept being addressed with a simple ‘Mr.’ or ‘Ms.’ before their names. Better ask before sending any electronic mail the right one to use. And do not forget to spell the names correctly as this can be viewed as carelessness on the recipient’s part when names are misspelled. If putting the position of the person, be sure it is the right one.
Check the spelling of all the words. Make sure that all words in the emails are spelled correctly as well. Typos that appear will already come across as emails not to be taken seriously. It may even be something that can turn off the employer for not practicing diligence before sending any email. If you are not sure how a word is spelled ask around from the co-workers or simply search the internet. There are many sources around you to ensure that all the words utilized are exact and accurate.
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